Gaerte Transforms Asset Management and Tracking Using RFID and Low-Code
Gaerte was on the lookout for a smart solution to manage their inventory and track keys and operational assets. Their requirement: the system had to be intuitive and low-maintenance. The implemented RFID solution perfectly met these needs. It automates the tracking of tools and keys, runs autonomously, and saves the team several hours of search time every week.
Quick facts:
- Industry: Craftsmanship
- Tracking: 300 keys and 100 tools
- Team: 30 technicians
- Time Savings: 90% less time spent searching
About Gaerte
Gaerte Sanitärtechnik GmbH & Co. KG is a dynamic family-owned business based in Hamburg, Germany, specializing in plumbing, heating, and sanitary technologies. For over 20 years, the highly skilled team has been delivering challenging projects – from custom bathroom renovations to complex building systems. The company is known for its innovative solutions, personalized consultation, and craftsmanship precision.
Significant Time Loss in Locating Keys and Equipment
Managing keys and tools manually posed significant challenges for the large craft business. In summary, Gaerte faced three core issues:
- Time Loss: The search for keys and tools consumed valuable work hours. Employees spent considerable time on the phone trying to locate assets.
- Lack of Practicality: Previous attempts with lists and numbering systems failed in daily operations. Documentation was too time-consuming, and the systems were too complicated for the fast-paced work environment.
- Lack of Transparency: When assets were lost, tracking it was impossible. It was unclear who had last used the keys or tools.
These challenges called for an automated solution that could be quickly deployed without requiring extensive training.
RFID Technology Combined with Low-Code Software
Heisenware's implemented RFID solution has made asset management incredibly simple: At the warehouse exit, an antenna automatically records which technician takes which keys or tools. A quick tap on the touch display confirms the action. For on-site handovers, a mobile app is available. To maintain full oversight, there is a central dashboard for management. The individual applications run as Progressive Web Apps on all devices and can be easily expanded as needed.
Dedicated User Interfaces for Each Process
The implementation was carried out in phases without disrupting daily operations. The first step involved setting up the RFID infrastructure: a Zebra antenna with a touch display at the warehouse exit, as well as a small table antenna for the initial assignment of tags. Next, all keys and equipment were equipped with RFID tags and registered in the system.
The software development using the Heisenware low-code platform allowed for quick and flexible execution. Three central applications were created: an administration interface for assigning tags, a specially optimized app for the touch display at the warehouse, and a mobile app for on-site handovers. All apps are connected to a central PostgreSQL database. The PWA technology ensures compatibility across both stationary and mobile devices.
The software implemented with Heisenware for RFID-based automatic management and tracking of our keys and other assets has greatly simplified our processes. The apps run seamlessly on all devices.
High Team Acceptance and Significant Time Savings
The time spent searching for tools and keys was reduced by 90%. The team now always knows where each asset is located. The system's ease of use ensures high acceptance among all employees.
Plans are already in place to integrate external companies via a guest access system and to connect the solution with the existing planning software. Thanks to the flexibility of the Heisenware platform, the system can be easily adapted to meet new requirements.
Optimize Processes with RFID and Custom Low-Code Software
Looking for an easy and affordable solution for your inventory or asset tracking? We’re here to help! Let’s find out together if Heisenware is the right solution for your needs.